• Personalized Home Page.

    QuickBooks Online Homepage
    +
  • Bank Feeds are Integrated into Bank Reconciliation

    Sage 300 Menu
    +
  • Clean, Easy to Understand Forms

    QuickBooks Online Invoice
    +
  • Desktop Functionality in a Clean Browser Interface:

    QuickBooks Online Customers
    +
  • Sales Central - One Place for All Revenue Transactions

    QuickBooks Online Sales
    +
  • Vendors, Payments and Balances

    Sage 300 Windows Manager
    +
  • Built-In Reports are Easy to Configure/Customize

    Sage 300 Windows Manager
    +

Freedom to run your day the way you want

QuickBooks Online is designed for small business accounting needs. QBO doesn't get in the way of your business by trying to satisfy the demands of larger companies and where lots of different options require more thoughtful setup. Most small businesses can start using QBO in just a couple of hours, and you will find the interface easy to navigate and the system easy to use. After all, it was designed that way.

Just like other SaaS accounting software, QBO uses 3rd party applications to provide advanced features such as more sophisticated inventory, sales and purchasing. The list of other 3rd part applications is impressive with everything from business intelligence to CRM and marketing.

Here are some of the key features that QuickBooks Online provides:


Dashboard

The home page highlights open and overdue invoices, expenses, profit and loss, account balances, and recent activities. You can also enable “Private Mode,” which hides sensitive data from view. Whether one finds the simple, colorful interface appealing is a matter of taste, but it is certainly easy to take in most important information at a glance. The one feature I really missed here was any ability to view a summary of accounts payable; you won’t see upcoming or overdue bills.

Estimates

Create and send quotes, mark them as Pending, Accepted, Rejected, or Closed, and convert them to invoices. The feature is nicely laid out, and it’s easy to view estimates by status.

Time Tracking

QuickBooks Online has a strong time tracking feature. You can enter data from a daily or weekly view; daily entry offers the option to note specific start and end times. Any unbilled hours will appear on your Customers page; you can add them to an invoice with a single mouse click. Or you can adjust settings to automatically compile unbilled hours into invoices and send them at whatever interval you specify.

Invoicing

An overview page instantly alerts you to outstanding and overdue invoices, as well as pending estimates and unbilled time. You can filter and sort invoices by nearly any criteria, making it easy to find what you’re looking for. Invoice creation is straightforward, with a few nice perks like the ability to record shipping and tracking information and (with Essentials and Plus) to create recurring invoices.

Bank Reconciliation

Setting up automatic feeds is easy. Unfortunately, setting up a cash account or uploading statements manually isn’t quite so intuitive. Once you have figured out the process, however, it’s pretty straightforward. The feature for matching transactions is excellent, and it allows you to accept multiple transaction categorizations in one go rather than having to open each transaction individually. You can also attach receipts to expenses.

Accounts Payable

Entering and sorting bills is easy; you can also create purchase orders and convert them to bills (Plus only). Make POs or bills recurring with the click of a mouse, and print checks in either voucher or standard format. When you print a check connected with a bill, that bill is automatically marked as paid.

Reporting

QuickBooks Online Simple Start offers 20+ reports; Essentials offers 40+, and Plus offers 65+. There are some nice options here, including “Company Snapshot,” a year-over-year comparison of income and expenses. Users on the Plus plan can create a budget and compare it with their actual spending and income; they can also use class and location tracking to determine the profitability of various projects or aspects of their businesses. Reports can be downloaded as xls or xlsx files, e-mailed, or printed.

Inventory

QuickBooks Online has a nice basic inventory management system which allows you to add and edit products and to keep track of items in stock. You can create subcategories for the purposes of P/L reports, as well as setting a default sale price, purchase price, SKU, and description for each item. While QBO does allow for negative inventory, you can’t set up alerts to warn you when your inventory levels are getting low or have hit zero. You can, however, see your current quantity in stock every time you enter an item on an invoice, which is very handy. Remember that Fishbowl offers a much more advanced inventory system that integrates smoothly with both QBO and Xero.

Location and Class Tracking

Allows you to tag transactions, estimates, and hours to a specific location or class, enabling you to track P/L per location, division, or project.

Sales Taxes

QuickBooks Online has excellent sales tax support; you can set taxes for as many different areas as you like (including combined taxes such as a city and state tax, though compound taxes are not supported). When you add a customer, you can set their default tax rate so it will appear automatically on their invoices.

Tax Forms

You can prepare and print 1099s. (Note: you will still need the blank forms themselves; QuickBooks only fills in the data.) Alternately, you can e-file for an additional fee, starting at $14.99.

Learn More


QuickBooks | Overview

A brief overview describing QuickBooks and QuickBooks Online. Many more videos are available on the QuickBooks YouTube channel.


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